Terms & Conditions

Please read carefully the following terms of service (“Terms”) which govern the way in which WeForm Studios Ltd provides goods and/or services both directly and/or through the website and mobile device application. These are the only Terms upon which WeForm Studios Ltd operates. The Terms may be updated by WeForm Studios Ltd from time to time. The most current Terms will always be available on our website.

INFORMATION ABOUT US

WeForm Studios Ltd is a company registered in England and Wales under company no. 16891344  and our registered office is 18 Stones Road, Epsom, Surrey, KT17 1DG. The trading address is The Leatherhead Club, Kingston Road, Leatherhead, Surrey, KT22 0EE.

TERMS OF SERVICE

Please read these terms of service (“Terms”) carefully before using (“the Site”) operated by WeForm Studios Ltd (“WeForm Studios”, “us”, “we”, or “our”). These Terms set out the legally binding terms and conditions for your use of the Site and for your purchase of our goods and/or use of our services. By accessing or using the Site in any manner, including, but not limited to, visiting or browsing the Site or contributing content or other materials to the Site, using our app, becoming a member, booking classes or using any of our services you agree to be bound by these Terms.

If you wish to become a member of WeForm Studios Ltd then you will be specifically required to indicate your acceptance of the Terms during the registration process and they will be incorporated into your agreement with us.

You are only authorised to become a member, use our services or purchase goods from us if you agree to abide by these Terms as well as abiding by all of our rules and policies and procedures in place from time to time.

Please read the Terms carefully and save a copy of them. If you do not agree with them then you should leave the Site and discontinue use of WeForm Studios Ltd services immediately.

OUR SERVICES

We offer class-based sports and fitness services at our bespoke fitness studio. Full details of our services, membership options, opening hours, class types and times, booking requirements and availability are available on the Site. Images that we show on the Site in respect of our goods and services are illustrative only and do not form part of our agreement with you. We aim to be as accurate as possible with all our descriptions but classes may vary in content and physical activity and we cannot guarantee that we will always have the same trainer available. You are advised that we play music at our classes and that this usually involves amplified sound.

Use of the Site, our memberships and classes are for over 18s only. We may from time to time offer special classes for minors but these will be clearly separately advertised and notified to ensure that they are age specific and relevant. The consent of a parent will also be required in those circumstances.

We will provide the studio facilities, equipment and staff using our reasonable care and skill at all times and we will comply with all applicable laws and regulations. We will ensure that our staff are appropriately trained to provide our services and offer training.

MOBILE SERVICES

Some of our services may be available via your mobile device, including but not limited to;

• the ability to book and/or purchase our classes;
• the ability to receive and reply to our messages;
• the ability to browse the Site from your mobile device; and
• the ability to access certain features through our mobile application which you have downloaded and installed on your mobile device (collectively referred to as the “mobile services”).

We do not charge for these mobile services. By using the mobile services you agree that we may communicate with you regarding WeForm Studios Ltd and related matters by SMS, MMS, text message or other electronic means to your mobile device and that certain information about your usage of the mobile services may be communicated to us in the course of our interaction with you. Our full Privacy Notice is available to view on the Site.

YOUR OBLlGATIONS

In accordance with these Terms when becoming a member of WeForm Studios Ltd, attending classes, events, activities, and other programs and using our studio facilities and equipment you undertake and warrant that you:

• Are 16 or over.
  • Are fit and well and have no known medical (mental or physical) conditions, illnesses, pains or injuries, or take any prescription medication which might impact in any way upon your ability to participate in any class or activity or use of our facilities and equipment or which might endanger you or others.
  • Have not been advised by a medical adviser not to participate or to limit your participation in strenuous physical activity.
  • Will inform us immediately of any new injury, illness or other medical condition or any change in your general state of health and fitness.
  • Will notify us immediately if you become uncomfortable, suffer pain or feel unsafe during any class or activity.
  • Acknowledge the inherent risks and dangers in the strenuous nature of the WeForm Studios Ltd workout program and acknowledge that you consent voluntarily to participate in a program of intense physical exercise.
  • Will be responsible for arranging your own sport injury insurance if you wish to have cover of this type in relation to engaging in intense physical activity of this nature.
  • Will only use equipment correctly, safely and as instructed.
  • Will only participate in any contact sport under the direct supervision of one of our trainers.
  • Are responsible for monitoring your own health and wellbeing during all classes and activities.

You acknowledge that WeForm Studios Ltd recommends that you consult with your physician prior to commencing any class and immediately thereafter if you become unwell or suffer any physical injury.

We will take all reasonable precautions to avoid injuries at all times but you also acknowledge that some of these risks cannot be totally eliminated due to the nature of strenuous physical activity and that risks may vary with different types of physical activity. You are required at all times to look out for your own personal safety and that of others, comply with all health and safety laws and rules and regulations, follow your trainer and other staff members’ instructions and to immediately report any concerns to a member of staff.

You agree that you will at all times comply with all of our rules and regulations, customary terms, posted safety signs, rules and verbal instructions given to you by trainers and other staff and it is a condition of participating in any class or activity and being permitted access to our studio facilities, that you do so.

You will at all times comply with our dress code, attend booked events in a timely manner, respect our studio and equipment and ensure that you are courteous to our staff. In the event that you are unable to attend a booked event you must give the advertised amount of notice of cancellation or pay the non-attendance fee in the sum published from time to time. You will not be admitted into a class or event after it has started except at the absolute discretion of the trainer as this may cause danger or disruption to others.

You agree to pay all membership fees and fees for classes or other events and activities immediately on demand and in the manner directed by us. We reserve the right to terminate your membership and/or exclude you from any class, activity or our premises if you are in breach of these Terms, any of our policies, rules and procedures or if you fail to follow the reasonable instructions of a member of our staff.

FEE’S AND PAYMENT TERMS

You acknowledge that WeForm Studios Ltd charges fees for all of its services and we will publish these on the Site. We reserve the right to change our fee structure from time to time at our discretion and publish the changes on the Site.

Payment will be taken at the time of joining as a member or booking a class or activity and your attendance is subject to payment having been made in advance in cleared funds in accordance with our designated payment information, full details of which and a payment facility are available on the Site.

Fees are payable for late cancellation and non-attendance and these are as published on the Site or indicated to you from time to time. In the event that a class has to be cancelled by us at short notice due to unforeseen circumstances you may be directed to an alternative class, the class may be rearranged or you will receive a refund of the class fee at our discretion. You are not entitled to claim for any costs you may have incurred in respect of attending a class that is subsequently cancelled at short notice.

Membership fees once paid are non-refundable if you elect to cancel your membership early.

If we terminate your membership because we believe that you have breached these Terms or any of our policies, rules or regulations, or you have failed to comply with the reasonable requests of a member of our staff then you will not be entitled to a refund of any unused portion of membership or other fees.

CONFIDENTIALITY

You agree that you will not at any time disclose to any third party any confidential information concerning our business, affairs, customers, clients, suppliers, staff or other information which is either marked as confidential, you are told is confidential or you ought reasonably to know to be confidential.

You will not take photographs on our premises or during our classes unless with the express permission of a member of our staff.

INTELLECTUAL PROPERTY

We are the owners or the licensees of all intellectual property on the Site and in all of the material published on it and those rights are protected.  You will not take or use any content from the Site or from any other document or digital communication provided by us or on our behalf for either your own personal use or for that of any third party.

DATA PROTECTION

We are a Data Controller as defined in the Data Protection Act 2018 and the General Data Protection Regulations and we will comply with all of the applicable laws in relation to the handling of your personal data.  We have in place appropriate technical and organisational measures which will protect you against unauthorised or unlawful processing or accidental loss, damage or destruction of your personal data. 

Your attention is drawn to the separate Privacy Policy on the Site which sets out in detail how we will handle personal data.

LIMITATION OF LIABILITY

Nothing in these Terms limits any liability which cannot be legally limited including death or personal injury caused by our negligence or fraud or fraudulent misrepresentation.

We are not liable and you accept full responsibility personally for any and all injuries or damage which are sustained or aggravated by you in relation to our classes, activities and use of our studio facilities where you are in breach of these Terms, fail to disclose any relevant medical condition, or fail to take care of your own health and safety.

In those circumstances you agree to release, indemnify and hold harmless WeForm Studios Ltd and any employee, consultant, agent, sub-contractor, group company or franchisee to the fullest extent permitted by law.

Our total liability to you shall not exceed the price paid by you for the services. Liability for consequential loss is excluded.

We are not responsible for any clothing, personal possessions or equipment brought onto the premises.

TERMINATION

We reserve the right to cancel your membership or exclude you from a class or the studio for any reasonable reason including health and safety, unruly behaviour or breach of these Terms.

Memberships will automatically end after the subscribed period unless renewed as detailed on the Site.

FORCE MAJEURE

We shall not be liable for failure or delay in performance due to events outside our reasonable control. Where disruption is ongoing we reserve the right to terminate the agreement and refund any prepaid unused services.

DISPUTE RESOLUTION

Any disputes should first be raised with us directly. Where unresolved, the parties agree to attempt mediation before litigation.

 GOVERNING LAW

These Terms are governed by the laws of England and Wales and subject to the exclusive jurisdiction of the courts of England and Wales.

MISCELLANEOUS MATTERS

If any provision is found invalid, the remaining provisions shall remain in force. No failure or delay by us to enforce any right shall constitute a waiver.

WeForm Studios Ltd reserves the right to amend these Terms from time to time. Please review the Site regularly.\

General Points for the Studio

• Mobile phones are not permitted in the studio; storage is provided.
  • Please wear clean and appropriate workout clothing.
  • Respect the studio and return equipment after use.
  • Wipe down mats and equipment using antibacterial wipes.
  • Towels may be required; small face towels are available.
  • Be mindful of others and store equipment safely.
  • Floors may become slippery; you exercise at your own risk.
  • All injuries must be reported before each class.
  • If pregnant, consult your doctor and inform the trainer before class.

Respect our facilities. Respect other members. Respect our team.